Refund Information
How to drop, withdraw, petition
Students may drop classes prior to the start of class and during the quarterly add/drop period. Classes registered for online may also be dropped online. You may drop by submitting a completed and signed Add/Drop form to the Registration office. A dropped class will no longer display on your Student Schedule.
An Official Withdrawal is defined as when a student has withdrawn online or has submitted a completed and signed Add/Drop form to the Registration Office after the class has begun. Withdrawals must be submitted prior to the end of the class and before the withdrawal deadline for the quarter. Classes withdrawn will display on your Student Schedule and Transcript with a grade of “W”.
Add/drop forms are accepted in person, via mail, fax or email provided all information is complete and it is received on time. We do not accept drops or withdrawals by phone.
The refund for drops and withdrawals will be calculated based on the date the drop/withdrawal was completed online or the date the add/drop form is received by the Registration office rather than the last day of attendance. No refund of tuition and fees will be made beyond the current quarter.
Students who fail to attend or stop attending a course or program without notice, and do not officially withdraw will forfeit all claims to the refund of tuition and fees, and may receive a failing grade of F. The College may drop students in courses who fail to pay at the time of registration or by the tuition and fee payment due date.
Refunds for Financial Aid students may be adjusted based on the type of aid received. Contact the Financial Aid Office at 360.752.8351 for any questions.
Petitions for exceptions to the refund policy must be submitted in writing to the Director of Registration and Enrollment for determination. Required documentation for consideration includes an Add/Drop form, a Hardship Withdrawal Form, and supporting documentation. Circumstances warranting an exception are medical reasons or for those called into military service of the United States.
Payment of refunds
Refunds for payments made by cash or check will be processed through the Business Office and a check mailed within 3 weeks. Refunds for payments made by credit card will be processed back to the credit card in 2 business days. Outstanding debts to the college will be deducted from refunds.
Refund amounts are based on prior full payment of tuition and fees. If you have not paid in full, you may still owe a balance if you withdraw from your class during a partial refund period.
*State Funded Courses - supported with State funds.
**Self Support Courses – supported by student fees.
State Funded Credit Class Refund Policy
100% refund if a student officially withdraws through the 5th instructional day of the quarter.
50% refund if a student withdraws after the 5th instructional day through the 20th calendar day of the quarter.
There are NO refunds after the 20th calendar day of the quarter.
Classes with start and end dates other than the start and end of the quarter
- Refunds for state supported classes which start before or after the regular quarter begins will be processed in proportion to the tuition and fee refund percentages above. Refund deadlines may differ for classes with different start dates, including Washington Online classes and classes which start mid-quarter.
- Refunds for state supported classes which are shorter than the full quarter and begin any time during the quarter will be processed in proportion to the tuition and fee refund percentages above.
- State Supported classes which meet only once must be dropped prior to the class meeting time to be refund eligible.
Instructional Days are defined as days the College is in session, not including weekends or scheduled holiday.
Calendar Days are defined as all days the College is in session, including weekends and scheduled holidays.
Self Support Class and Child & Family Studies Class Refund Policy
100% refund if drop is submitted by midnight two calendar days prior to the start date of the class.
There are NO refunds after midnight two calendar days prior to start date of the class. A signed Add/Drop form is required to drop/withdraw after midnight two calendar days prior to the start date.
Canceled Class Refunds
A 100% refund will be made when Bellingham Technical College cancels a class.
Exceptions to the Refund Policy
The college may extend the refund period for students with medical reasons or for those called into military service of the United States. Written documentation must be provided for consideration for an exception. All requests for an exception to the Refund Policy must be submitted in writing to the Director of Registration and Enrollment for determination.
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Printable Refund Policy
